Administrator & Event Coordinator

Administrator & Event Coordinator: Part-Time (24 hours to start)

Toronto City Mission (TCM) is a Christian based charitable organization that focuses on building loving relationships to bring hope to children and families impacted by poverty. We help children, youth, and adults rise above poverty by providing preventative programs, building relationships, and raising leaders. Our programs are designed to equip them to make wise choices about school, friends, relationships, work, and the future.

Objective

The Administrator & Event Coordinator is responsible for the coordination of office operations and events. They are responsible for planning and administrative tasks such as answering general emails, phone, keeping organized records, and the execution of events.

This position requires excellent time management, organizational, communication, problem-solving, computer, and interpersonal skills. The ideal Administrator & Event Coordinator is capable of prioritizing tasks and working with minimal supervision. 

Key Responsibilities

• Administrator:

  1. Assist the leadership team with administrative activities and various tasks 

  2. Check mail, answer emails and phone calls, and complete data entry tasks

  3. Enter and update information about donors, volunteers, and interns

  4. Order, store, and distribute office supplies

  5. Upkeep, repair, or replace office equipment

  6. Manage, review, and optimize office operations to improve accuracy, productivity, and efficiency.

  7. Recruiting, Screening and Orientation the volunteers

  8. Website maintenance

  9. Taking notes for Staff Gatherings and sending it out promptly afterwards

• Events:

  1. Lead the planning and execution of events (SpikeBack, Strikeout, Run for TCM, third-party events, Annual General Meeting, etc.) 

  2. Follow up communication with participants and donors

  3. Preparing materials pre/post events

  4. Responsible for updating staff and volunteers with different roles and responsible during special events

• Other:

  1. Commit to raising personal support

  2. Performing other related duties

Requirements:

• Committed to personal spiritual growth and the development of an accountability or prayer group.  Be an active member of a local church

• A post secondary degree or diploma is preferred

• Minimum 2 years experience in an administrative support role

• Events experience is an asset

• Prior experience with a non-profit organization is an asset

• Knowledge of office applications such as GSuites or Microsoft Office, donor management systems, and website platforms such as Squarespace

• Capability to document processes and keep records

Core Competencies:

• A passion and vision to see families impacted by poverty lead transformed lives

• Demonstrates the ability to multi-task while remaining detail-oriented and organized 

• Reliable, takes initiative, and self-motivated

• Embrace and adapt to growth, change, innovation and creativity

• Strong team player and interpersonal skills

• Works well independently with minimal direct supervision and collaboratively in a team environment

• Fluent in English (written and oral) and excellent communication and administrative skills

Working Conditions:

• May entail working in high-stress environments (e.g. when managing several events simultaneously) 

• Some travel may be required (within the greater Toronto area)

• Overtime and hours outside of typical working schedule may be required 

Compensation

Salary plus benefits is based on a faith support model.  A successful applicant will be required to commit to raising 100% of his/her salary and gather a personal support team.

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APPLY

Interested candidates should send a cover letter including their motivation for ministry and resumé to Elliott Shin at HR@torontocitymission.com.

• Only selected candidates will be contacted for an interview.